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policies:tidy-space [2018/02/26 08:31] tyisiadmin:tidyspace [2020/07/17 00:49] (current) – Added link to the "ADA Width Requirements" in the Walkways section. paroxon
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 ====== Tidy Space Policy ====== ====== Tidy Space Policy ======
  
 + 
 + 
 +[[committees:tidyspacecommittee|The Tidy Space Committee]]
  
-===== Non-policy Notes ===== +==== Be Excellent ==== 
- +    Please don't strip parts from things that might be useful.  
- +    * If you want to strip a thing, please make sure to properly dispose of the rest.
-==== Origins ==== +
-This policy is based on the Tidy Space Policy as implemented by Pumping Station One (Chicago). +
- +
-==== Being Excellent ==== +
-Please don't strip parts from things that might be useful. If you want to strip a thing, please make sure to properly dispose of the rest.+
  
 ===== Tidy Space Policy ===== ===== Tidy Space Policy =====
  
 +This policy is based on the Tidy Space Policy as implemented by Pumping Station One (Chicago). The Tidy Space Policy is designed to make the “space” in “hackerspace” easier for everyone to use. It introduces a visual system of marking and tagging to indicate when something is out of place, and gives people tools to help keep things orderly. It relies on participation from every member, but is administered by Tidy Space Committee members and officers. It is, of course, to be executed alongside the Vancouver Hackspace Society Code of Conduct and the overarching rule: “be excellent to each other.”
  
-==== What is TidySpace? ==== +===== Parking Permit =====
- +
-The TidySpace policy is designed to make the “space” in “hackerspace” easier for everyone to use. It introduces a visual system of marking and tagging to indicate when something is out of place, and gives people tools to help keep things orderly. It relies on participation from every member, but is administered by area hosts and officers. It is, of course, to be executed alongside the Vancouver Hackspace Society Code of Conduct and the overarching rule: “be excellent to each other.” +
- +
-==== Parking Permit ====+
  
 ==== What it is ==== ==== What it is ====
  
-[[Media:Parking permit.pdf | This green tag]] should be placed on any item, project or materials used for personal or group projects, which are too large to store in personal locker or shelf space. Items with a properly issued parking permit must not be left on a Worktable or in a Walkway. Permits expire after 30 days, or on the date selected by the issuer, whichever comes first.+{{ ::vhs_tags_v2.pdf | This tag}} should be placed on any item, project or materials used for personal or group projects, which are too large to store in personal locker or shelf space. Items with a properly issued parking permit must not be left on a Worktable or in a Walkway. Permits expire after 30 days, or on the date selected by the issuer, whichever comes first.
  
 ==== Who can issue ==== ==== Who can issue ====
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 The tag includes a brief description of the material covered, the maximum square footage taken up by the material, the name and contact information of the individual responsible for the material, the date the permit expires and the name and signature of the issuer. The tag includes a brief description of the material covered, the maximum square footage taken up by the material, the name and contact information of the individual responsible for the material, the date the permit expires and the name and signature of the issuer.
  
-=== Parking Ticket ===+===== Parking Ticket =====
  
 ==== What it is ==== ==== What it is ====
  
-[[Media:Parking ticket.pdf | This red tag]] should be placed on any item, project or materials found in the space without an owner or any indication how long it will be there or who owns it, or if the material is obstructing a walkway, common work areas or work surfaces, or is otherwise stored in a manner that is dangerous to the material or individuals passing by.+{{ ::vhs_tags_v2.pdf | This tag}} should be placed on any item, project or materials found in the space without an owner or any indication how long it will be there or who owns it, or if the material is obstructing a walkway, common work areas or work surfaces, or is otherwise stored in a manner that is dangerous to the material or individuals passing by.
  
 ==== Who can issue ==== ==== Who can issue ====
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 ==== What happens to ticketed items ==== ==== What happens to ticketed items ====
  
-The ticket can be struck by the issue of a valid parking permit, or in the case of space property, proper labeling and storage. Ticketed material may be moved out of the way or placed in a Wut Zone, but must not be moved to Limbo until the 72 hours after the ticket is issued. The issuer, and/or Tidy Space Committee member(s), accepts the obligation to make a good-faith effort to contact the person responsible for the material (if known) to let them know their material should be retrieved or marked with a valid parking permit. If the owner is legitimately unavailable to take care of their materials within the 72 hours, the issuer and/or area host may make arrangements with the owner at their discretion.+The ticket can be struck by the issue of a valid parking permit, or in the case of space property, proper labeling and storage. Ticketed material may be moved out of the way or placed in a Wut Zone, but must not be moved to Limbo until the 72 hours after the ticket is issued. The issuer, and/or Tidy Space Committee member(s), accepts the obligation to make a good-faith effort to contact the person responsible for the material (if known) to let them know their material should be retrieved or marked with a valid parking permit. If the owner is legitimately unavailable to take care of their materials within the 72 hours, the issuer and/or Tidy Space Committee members may make arrangements with the owner at their discretion.
  
-=== Parking Request ===+===== Parking Request =====
  
 ==== What it is ==== ==== What it is ====
  
-[[Media:Parking request.pdf | This yellow tag]] should be placed on any item or group of items that looks like it might be in need of either a parking permit or parking ticket. These exist so that any member can flag items needing permits/tickets and bring them to the attention of Tidy Space Committee members. A web form will be created for notifying Tidy Space Committee members of parking requests. Requests for a parking ticket may be removed by the owner of the items if the items are moved into personal storage or removed from the space.+{{ ::vhs_tags_v2.pdf | This tag}} should be placed on any item or group of items that looks like it might be in need of either a parking permit or parking ticket. These exist so that any member can flag items needing permits/tickets and bring them to the attention of Tidy Space Committee members. A web form will be created for notifying Tidy Space Committee members of parking requests. Requests for a parking ticket may be removed by the owner of the items if the items are moved into personal storage or removed from the space.
  
 ==== Who can issue ==== ==== Who can issue ====
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 The tag includes space for a brief description of the material in question, check boxes to indicate the nature of the request (ticket or permit), the name of the individual issuing the request, and the date of issue. The tag includes space for a brief description of the material in question, check boxes to indicate the nature of the request (ticket or permit), the name of the individual issuing the request, and the date of issue.
  
-=== Limbo ===+===== Limbo =====
  
 ==== What it is ==== ==== What it is ====
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 ==== What can be put in Limbo and who can put it there? ==== ==== What can be put in Limbo and who can put it there? ====
  
-* Tidy Space Committee members: Items with valid parking tickets issued more than 72 hours in the past +  * Tidy Space Committee members: Items with valid parking tickets issued more than 72 hours in the past 
-* Tidy Space Committee members: Items that have been in the lost and found for more than a month +  * Tidy Space Committee members: Items that have been in the lost and found for more than a month 
-* All members: Items you own+  * All members: Items you own
  
 ==== Limbo rules: ==== ==== Limbo rules: ====
  
-* Do not bring items to VHS specifically to put in Limbo. [note: we need a space for incoming donations and a digital form for offering donations] +  * Do not bring items to VHS specifically to put in Limbo. [note: we need a space for incoming donations and a digital form for offering donations] 
-* Items in the Limbo MUST be dated so that old items can be cleaned out +  * Items in the Limbo MUST be dated so that old items can be cleaned out 
-* If an item is of a known level of brokenness, label as such +  * If an item is of a known level of brokenness, label as such 
-* Items must fit on the shelves. You can make room by (re)moving or disassembling other items +  * Items must fit on the shelves. You can make room by (re)moving or disassembling other items 
-* Anyone may remove anything from Limbo at any time +  * Anyone may remove anything from Limbo at any time 
-* If you take something out of Limbo for personal use, it must be stored properly+  * If you take something out of Limbo for personal use, it must be stored properly
  
-=== Wut Zones ===+===== Wut Zones =====
  
 ==== What what they are ==== ==== What what they are ====
  
-Each hosted area has a Wut Zone, a marked space designated for items in need of a home. The area hosts will sort through these areas as often as they’re able, but other members can also help.+Each hosted area has a Wut Zone, a marked space designated for items in need of a home. The Tidy Space Committee members will sort through these areas as often as they’re able, but other members can also help.
  
 ==== What to put in a Wut Zone ==== ==== What to put in a Wut Zone ====
  
-* Things that probably belong somewhere nearby (have a look around first) +  * Things that probably belong somewhere nearby (have a look around first) 
-* Things that aren’t obviously useful, but aren’t obviously trash +  * Things that aren’t obviously useful, but aren’t obviously trash 
-* Things that bear no indication of where they belong +  * Things that bear no indication of where they belong 
  
 ==== What happens to things in Wut Zones ==== ==== What happens to things in Wut Zones ====
  
 Things found in Wut Zones will be sorted by anyone. If you encounter a populated Wut Zone, do this:  Things found in Wut Zones will be sorted by anyone. If you encounter a populated Wut Zone, do this: 
-* Put the item where it belongs (if you definitely know where it goes) +  * Put the item where it belongs (if you definitely know where it goes) 
-* Designate a new home with a labeled bin, shelf, pegboard outline, or similar (let the area host know, chances are they’ll appreciate it) +  * Designate a new home with a labeled bin, shelf, pegboard outline, or similar (let the Tidy Space Committee members know, chances are they’ll appreciate it) 
-* Take item to lost and found+  * Take item to lost and found
  
-* Only Tidy Space Committee members are allowed to +  * Only Tidy Space Committee members are allowed to 
-** Issue parking tickets +    * Issue parking tickets 
-** Throw items away +    * Throw items away 
-** Take items to Limbo+    * Take items to Limbo
  
-=== Lost and Found ===+===== Lost and Found =====
  
 Small personal items (cell phones, wallets, multitools, hats, etc.) should be placed in the Lost and Found. Small personal items (cell phones, wallets, multitools, hats, etc.) should be placed in the Lost and Found.
  
-* Label found items with date and location found +  * Label found items with date and location found 
-* Items must remain in Lost and Found for a minimum of one month before they are moved to Limbo +  * Items must remain in Lost and Found for a minimum of one month before they are moved to Limbo 
-* Try to inform the owner +  * Try to inform the owner 
-* Communicate privately if possible +  * Communicate privately if possible 
-* Post to the Talk when the owner is unknown +  * Post to the Talk when the owner is unknown 
-* Include "[found]" in the subject line+  * Include "[found]" in the subject line
  
 === Tidy Space Committee members === === Tidy Space Committee members ===
-Because the TidySpace policy relies heavily on area host intervention, it also requires that areas be visually well-defined, that Tidy Space Committee members are easy to contact, and that they’re able to recruit help and delegate administrative tasks as necessary.+Because the TidySpace policy relies heavily on Tidy Space Committee member intervention, it also requires that areas be visually well-defined, that Tidy Space Committee members are easy to contact, and that they’re able to recruit help and delegate administrative tasks as necessary.
  
 Every square foot in the space falls under the purview of Tidy Space Committee members. In each area, the following information should be clearly visible: Every square foot in the space falls under the purview of Tidy Space Committee members. In each area, the following information should be clearly visible:
-* name of the area +  * name of the area 
-* name and contact information the responsible members+  * name and contact information the responsible members
  
 Tidy Space Committee members may, at their discretion, recruit other members to help them manage parking requests, parking permits, parking tickets, Worktables, Walkways, and Wut Zones. Tidy Space Committee helpers agree to communicate all administrative activities to the Tidy Space Committee members. Tidy Space Committee members may revoke administrative permissions at any time, but should avoid this by selecting their helpers carefully. Tidy Space Committee members may, at their discretion, recruit other members to help them manage parking requests, parking permits, parking tickets, Worktables, Walkways, and Wut Zones. Tidy Space Committee helpers agree to communicate all administrative activities to the Tidy Space Committee members. Tidy Space Committee members may revoke administrative permissions at any time, but should avoid this by selecting their helpers carefully.
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 === Worktables === === Worktables ===
  
-A Worktable is a surface to be used only for projects being worked on right now. Area hosts designate Worktables in their area at their discretion. Worktables are marked either with spray paint (using a stencil like this one) or with other markings devised by the area host. Worktables must never be used to store projects not being worked on right now.+A Worktable is a surface to be used only for projects being worked on right now. Tidy Space Committee members designate Worktables in their area at their discretion. Worktables are marked either with spray paint (using a stencil like this one) or with other markings devised by the Tidy Space Committee members. Worktables must never be used to store projects not being worked on right now.
  
 === Walkways === === Walkways ===
  
-Walkways are specially marked areas which are kept free of obstructions so that individuals may pass through them unhindered. Area hosts designate walkways in their area at their discretion. Adherence to ADA width requirementsis strongly encouraged where possible.+Walkways are specially marked areas which are kept free of obstructions so that individuals may pass through them unhindered. Tidy Space Committee members designate walkways in their area at their discretion. Adherence to [[https://www.ada.gov/reg3a.html#anchor7|ADA width requirements]] is strongly encouraged where possible.
  
-Designating “walkways” is an excellent way for area hosts to keep floorspace clear and are recommended for areas around stationary tools, shelves, and anywhere else where obstructions are unacceptable.+Designating “walkways” is an excellent way for Tidy Space Committee members to keep floorspace clear and are recommended for areas around stationary tools, shelves, and anywhere else where obstructions are unacceptable.
  
 Although some large projects may inevitably encroach on a walkway while they’re being worked on, this should be kept to an absolute minimum. Materials should never be left in a walkway. Although some large projects may inevitably encroach on a walkway while they’re being worked on, this should be kept to an absolute minimum. Materials should never be left in a walkway.
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 Standing projects should be tagged by their owner with the following Standing projects should be tagged by their owner with the following
-* name & contact information +  * name & contact information 
-* date & time the items are being left +  * date & time the items are being left 
-* justification (examples: "wet paint", "home depot run", "dinner"+  * justification (examples: "wet paint", "home depot run", "dinner"
-* when you intend to retrieve the items+  * when you intend to retrieve the items
  
 Make sure your tag is visible, legible, and securely attached to your items. As a courtesy to others, and for the protection of your project, do not leave projects on a Worktable, in a Walkway, or anywhere it will be in other people's way. Projects left in people's way may be respectfully moved. Make sure your tag is visible, legible, and securely attached to your items. As a courtesy to others, and for the protection of your project, do not leave projects on a Worktable, in a Walkway, or anywhere it will be in other people's way. Projects left in people's way may be respectfully moved.
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 If you encounter what appears to be an abandoned project in a Walkway, Worktable or any place where it obstructs your activities, take a moment to assess the situation. The project’s owner might be somewhere in the building or outside. Try to find them. If they’ve left the building there should be a note nearby. After looking for a note and verifying that the person is not at the space, proceed while keeping the following in mind: If you encounter what appears to be an abandoned project in a Walkway, Worktable or any place where it obstructs your activities, take a moment to assess the situation. The project’s owner might be somewhere in the building or outside. Try to find them. If they’ve left the building there should be a note nearby. After looking for a note and verifying that the person is not at the space, proceed while keeping the following in mind:
  
-* Respecting other people's property is, of course, part of Being Excellent. +  * Respecting other people's property is, of course, part of Being Excellent. 
-* If possible, carefully place the items in a container so that they don’t get scattered.  +  * If possible, carefully place the items in a container so that they don’t get scattered.  
-* Put the project somewhere nearby, such as the nearest Wut Zone. +  * Put the project somewhere nearby, such as the nearest Wut Zone. 
-* If items are drying, painstakingly arranged, or susceptible to damage from gentle touching, avoid moving them. If the owner is known, communicate with them. +  * If items are drying, painstakingly arranged, or susceptible to damage from gentle touching, avoid moving them. If the owner is known, communicate with them. 
  
 You might feel frustrated when other people's projects are left in your way. That's understandable. But remember the rules. Be respectful and non-confrontational. Keep in mind that nobody's perfect, and that lapses in policy cannot be blamed solely on one individual. Use the opportunity to improve the space’s operation through communication. You might feel frustrated when other people's projects are left in your way. That's understandable. But remember the rules. Be respectful and non-confrontational. Keep in mind that nobody's perfect, and that lapses in policy cannot be blamed solely on one individual. Use the opportunity to improve the space’s operation through communication.
  
-[[Category:Tidy Space]] +{{ ::vhs_tags_v2.pdf |}}
-[[Category:Policy]] +
admin/tidyspace.1519633877.txt.gz · Last modified: 2018/02/26 08:31 by tyisi

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