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Table of Contents
Ratified Policies
The following are a list of policies that have been ratified at general meetings.
Expense Approval
VHS is not responsible for, and will not reimburse for, costs incurred through fines, violations, replacement of damaged personal property, or other similar expenses incurred during involvement in VHS, acting in any capacity. These result from the judgement of members, and are their own responsibility. When possible, Expenses should be approved by the BoD prior to the expenditure. A member of the BoD may not approve their own expenses. Costs may be approved by a general meeting to handle exceptional circumstances.
Committees
Committees [are] required to post their report to talk at least 24 hours , but no more than 7 days before a QGM to meet the requirements of reporting. The formalized requirements are: Budget, line items of expenses, membership, changes to membership.
https://talk.vanhack.ca/t/vhs-agm-qgm-minutes-from-september-23-2017/6901
At a minimum, committees will report every 2nd QGM, committees that fail to report relinquish powers and budget. Committees must also list themselves publicly on the VHS Wiki.
https://talk.vanhack.ca/t/agm-qgm-minutes-sept-26th-2015/3123
Keyholder Waiting Period
“Be it resolved that the keyholder waiting period be reduced to 2 months, and the vouches required be increased to 3.”
https://talk.vanhack.ca/t/qgm-minutes-sunday-april-3-2016-1pm/4088
Member Storage Bins
Proposals
Official cut-off point for new general meeting (GM) proposals is one week (7 days) before a GM.
Tidy Space
Adopt Tidy Space Policy as posted on Talk, under the Tidy Space Committee, enforcement will start on April 28th[, 2018].