Board of Director Duties

• Return VHS admin key
• Remove from directors@ mailing list
• Get removed from signing authority for VHS banking
• Perform the ritual of unbinding
• Update List of Directors

• Sign a receipt and receive VHS Admin key
• Get added to directors@ mailing list
• Get added to signing authority for VHS banking (see below for procedure)
• Update List of Directors
• File http://www.bcregistryservices.gov.bc.ca/local/bcreg/documents/forms/0775fill.pdf with a delta of directors

• Request the following forms from Vancity (they may also be in the VHS Directors' dropbox):
• Business Account Resolution - Signing Authorities.pdf
• Business Account Signature Form.pdf
• Business Account Signing Authority ID.pdf
• Obtain AGM meeting minutes explicitly indicating the change (i.e. lists who to remove, who to add, and who to keep the same)
• Fill in the Business Account Resolution - Signing Authorities form as follows:
  • This form acts as your resolution for approved signers on the account.
  • In section 2, fill in all the names of members of the board
  • In section 3 please note all who have signing authority on the account, along with their title within the organization (i.e. Director). Please also note by ticking Y or N of they are an officer (Tick Y).
  • In section 4 you will designate the number of signers required to give instructions regarding the account and those required to sign forms. VHS requires two signers, and two of the new directors need to sign the bottom of this form.
• Fill in the Business Signature Form as follows:
  • This form is the “signature card” that Vancity scans and verifies our cheque signatures against.
  • Please have all signers sign this form and include their title within the organization
• Fill in the Business Account Signing Authority ID form as follows:
  • This form is to be filled out by any new member being added as a signer.
  • There is a section for two valid pieces of identification to be entered. This ID will be verified by a Vancity branch representative so please bring your ID with you to the branch.
  • Please do not sign this form until you are in the presence of a Vancity representative who will witness your signature and sign the document as a witness.

You can get a Vancity representative at ANY Vancity branch to witness your signature, but you MUST instruct them where to send your form (see below for our Account Manager) Exception: IF at least 3 signers are remaining on the account, the ID form will not need to be verified by a Vancity representative, and new signers do not need to go to a Vancity branch. (i.e. the existing 3 directors act in lieu of a Vancity Representative to verify the ID of new signers)

• Return all signed original forms, a copy of the AGM minutes, and (if fewer than 3 signers are remaining on the account) a letter signed by two of the previous signers authorizing the act of changing of signers to our Account Manager or the Coordinator (receptionist) at our Account Manager's Vancity Branch.“