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events:hosting_nights

So, you want to host a night?

Nights are Generally Composed of 2 Groups of People:

Drop-ins

Casual drop-ins (or non-members) are always welcome on open nights. If anyone wants to use the Maker Bot, CNC machine, sewing machines, or use an abundance of supplies from the space, we recommend a minimum $5 donation to the space.

If anyone who is not a member wants to host a workshop, they must pair up with a member to “bottom line” the event.

What does it mean to be a Bottom-Liner:

If you are bottom-lining a workshop or speaker series, it means that you are a member that is supporting a non-member’s workshop. If you are bottom lining an event, is your responsibility to:

  • Deem the feasibility of the workshop at the space. ie. we have a no open flame policy. Will there be open flames in this workshop? It’s up to you to account for the safety needs on a given night.
  • Arrive early to ensure that the space is adequately set up for the needs of the workshop (ie. clear off tables, turn on lights, make the space presentable)
  • Ask the host about any safety or health precautions that need to be taken for any workshop. For example, soldering involves lead - which means that there will be toxic fumes in the space. Turn on fans, open windows, and inform people that they should wash their hands after soldering, and not eat while soldering.
  • Are responsible for looking out for the overall safety of the space.
  • Ensuring that the space is clean afterwards (you don’t have to physically clean the space, but encourage everyone around you to clean up after themselves.
  • Lock up afterwards and be sure that there’s nothing that will catch on fire around the space.

If you notice someone new to the space, introduce them to our active calendar, list of upcoming workshops, equipment, and what it means to become a VHS member.

Events

All of the VHS events are listed on the calendar.

Tips for a successful event

Before

  • Put it in the google calendar. If you do not have write permission to the calendar, ask the directors.
  • Blog it. Include:
    • the who: the sign up form (if there is a limited class size)
    • the what: describe the class.
    • the when: date and time
    • the where: VHS' address
    • the how: a way to contact the organizer(s)
    • prerequisites: this they should know, things they should bring
    • the cost
    • a picture or video
  • Posters, stickers, and any other form of media are encouraged.
  • Arrive at least 45 minutes early for setup. You never know what mess the last people left behind.

During

After

  • Get the participants to clean up. Ask with a smile and they will often agree. Don't give them warning that cleanup will begin in 20 minutes, they'll vanish.
events/hosting_nights.txt · Last modified: 2019/04/13 05:40 by 00739

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